Description:
FND (Pvt.) Ltd. Consulting Engineers is looking for a Purchasing Agent to handle material and service procurement, ensuring policy compliance and accurate ERP-based inventory and vendor records.
Duties and Responsibilities:
1. Purchasing Operations:
- Purchase goods and services in line with company policies and procedures.
- Evaluate vendor options based on price, reliability, capability, and previous transaction history.
- Work with vendors to negotiate material costs considering price, volume, lead times, and other factors to secure the best deal.
- Conduct vendor performance evaluations using company scorecards and track savings impact through effective procurement.
2. ERP and Data Management:
- Utilize ERP exception reporting to maintain inventory levels for stock items.
- Ensure ERP updates on:
- Job statuses and dates (Weekly)
- Project buying notes from Buyer reports
- MRP line status updates from Buyer reports
- Maintain pricing histories and vendor records in the ERP system to ensure accurate purchasing data.
- Document and track savings impact from managing stock and job items.
3. Purchase Order Management:
- Process POs, including PO movement exercises (Monthly)
- PO clean-up/closure for past-due items (Weekly)
- Update PO ETAs in ERP through vendor follow-up (Daily)
- Coordinate with BOM creators for project-specific quotes and with Project Managers on planning, procurement status, and impacts from material delays.
4. Backorders and Escalations:
- Manage backorders, root-causing and adding reason codes (Daily)
- Escalate true shortages promptly (Daily)
5. Periodic Reporting:
- Prepare KPI reports (Monthly)
- Generate reports, including: (Weekly)
- Open Back Order Reports
- Unapproved PO lists
- Days to Approval Item Lists
- 6. PO Creation
- Create stock purchasing POs (Weekly)
- Support MRO purchases (Daily)
7. Documentation and Compliance:
- Ensure all purchasing documents are complete, accurate, and include appropriate terms and conditions.
- Follow up with suppliers and vendors regarding lead times and shipping delays; communicate with internal teams (shipping, receiving, project management).
8. Other Duties:
- Perform other related tasks as assigned to support the purchasing and supply chain functions.
Knowledge, Skills, and Abilities:
- Strong verbal and written communication skills.
- Proven vendor relationship management and negotiation skills.
- Excellent interpersonal and customer service abilities.
- High attention to detail and organizational skills.
- Wide-ranging understanding of purchasing procedures and policies.
- Thorough understanding of supply chain and inventory management processes.
- Proficiency in Microsoft Office Suite and ERP systems.