Description:
The Project Coordinator serves as a liaison among Account Services, Creative, Engineering, Production, Studio, Business Management, and Finance. He/she fully understands Agency and Client procedures and ensures assigned team adheres to these procedures. The Project Coordinator assures smooth work flow by scheduling events, leading teams, establishing priorities, and following up with each team member and client through all phases of the tasks. Most importantly, the PM ensures each project is completed on time.
DUTIES AND RESPONSIBILITIES:
- Champions, organizes, and manages project tasks submissions per Client guidelines and Agency process
- Routes jobs, creates time and events schedules for every digital marketing client
- Updates, maintains, and distributes the Daily Hot Sheet and the Weekly Status Report, keeping them up-to-date at all times.
- Partners with the Dev and Marketing Head, to keep status and next steps completely up-to-date for all digital clients
- Upholds quality control standards and practices
- Communicates changes, revisions, and approvals to the appropriate members of the team and clients for digital projects
- Extremely proactive and Excellent in client communication and handling
- Monitors financial status weekly and participate/ run in monthly marketing status meetings with clients
- Runs weekly budget vs. actual reports and distributes them to the team
- Prepares, obtains required signatures, uploads to the proper portal, and sends to Finance transfers and write offs as needed
- Maintains financial records on the appropriate portal for all jobs and brands
- Establishes objectives, priorities, and organize a practical work schedule, ensuring effectiveness by following through on each print job to each stage of completion
- Ensures efficient flow of activities on assigned clients
- Well versed and carries himself/herself professionally
- Report to management on client & team performances
REQUIREMENTS:
- Bachelor’s degree required
- 1 year of experience in a relevant marketing agency would be preferred.