Description:
To optimize the implementation of WHO's global health mandate through establishment of monitoring of effective procurement and responsive management, administration and supportive policies, systems and services. The objective is to promote a collaborative working environment, ensures prompt financial, programme implementation and monitoring and efficient distribution of resources in support of WHO's leadership role in international health.
Description Of Duties
- Support the procurement and contracting activities at the country level. This includes preparing cost estimates and procuring equipment and supplies locally and through the Global Management System (GSM).
- Review procurement requests received from Country Office teams as well as other sub - offices, review various contractual documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices in coordination with the budget and finance team.
- Monitor the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Review offers and provide input on contract awards, in compliance with the WHO standards, policies and procedures.
- Track and update the suppliers' database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
- Draft audit responses, review and follow- up on any outstanding audit recommendations related to the procurement of goods or services.
- Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues.
- Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
- Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.
- Perform all other related duties as assigned.