Description:
We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Role Purpose
Provide procurement and logistics services, including but not limited to, procuring goods and services in accordance with global British Council procurement policy and standards.
Main Accountabilities
- Coordinate and facilitate the approved requisition of goods and services, raising Purchase Orders, against goods / services and invoice receipting, and assisting procurement manager in the preparation of bid invitations.
- Facilitate selection of appropriate vendors and procurement methods based on procurement requirements.
- Monitor and review progress of contractual agreements, review invoices for payment.
- Create and maintain procurement records, including electronic records in the Enterprise Resource Planning (ERP) system, SAP, and other systems whilst ensuring accuracy and integrity of data.
- Resolve problems or disputes as required under the guidance of the Manager Purchase.
- Contact vendors or agency representatives to inquire about existing and new product information, solicit bids, develop requests for quotations; and confer with vendors regarding damaged goods, delayed payments, or related information.
- Responsible to work and manage Procurement KPIs to keep compliant.
- Follow up with SBUs on open Pos, pending GRs and invoices.
- Need to guide SBUs on day-to-day basis if they need guidance pertaining to system and processes.
- Will also be responsible to create vendors nationally in system.
Child Protection
- Ensure that child protection implementation standards are followed in procurement of goods and services and escalate child protection concerns to the Head of Child Protection Pakistan.
- Due diligence for child protection is conducted for third parties.
- Random visit to partner/vendor premises or monitor to assess CP status and develop the vendors with improved CP conditions.
Key Relationships
The post holder will need to develop successful relationships with;
- Purchase requisitioner’s for all SBUs
- Local and SSC Finance team
- Shared Services Centre - SAP Team
- Relevant Global Service Desk contacts
Minimum/Essential
Role-specific Knowledge and Experience:
- Minimum BBA or equivalent
- +2 years of relevant experience
Desirable
- High level of proficiency in SAP or equivalent ERP
- Ms Office