Description:
Hi-Tech Builders is seeking a highly adaptable, resourceful, and discreet Personal Assistant to provide comprehensive support to an executive in both professional and personal capacities. This role demands strong multitasking skills, confidentiality, and professionalism in handling a wide range of responsibilities, including office management, personal errands, family coordination, and out-of-office tasks.
Key Responsibilities:
Professional & Office Support:
- Manage schedules, meetings, and appointments to ensure efficient time management.
- Handle emails, calls, and correspondence with professionalism.
- Arrange travel bookings including flights, accommodations, and transportation.
- Assist with research, documentation, and report preparation.
- Liaise with business contacts, vendors, and service providers.
Personal & Lifestyle Management:
- Organize personal appointments, including medical visits and engagements.
- Arrange and manage transportation, including bookings or driving if required.
- Handle personal shopping, errands, and household tasks.
- Occasionally assist family members with coordination on various matters.
- Provide discreet guidance and consultation on personal and professional matters.
Out-of-Office & Special Tasks:
- Represent the executive in external dealings when required.
- Handle urgent or unexpected situations with composure.
- Deal with diverse individuals, from business executives to service personnel, with diplomacy.
- Maintain confidentiality and professionalism at all times.
Ideal Candidate Will Have:
- Strong organizational and multitasking skills.
- Patience, resilience, and emotional intelligence to handle various situations.
- Excellent communication skills, both professional and casual.
- Ability to stay calm under pressure and solve unexpected challenges.
- A proactive, problem-solving mindset.
- Discretion and confidentiality in handling sensitive matters.
- A valid driver’s license (preferred but not mandatory).