Description:
The primary responsibility of the Finance Officer is to assist Manager Finance for the performance of daily transactions, processing of payments, reconciliations, book-keeping, and donor and management reporting. These will include the following:
- Verification of invoices and supporting documents.
- Preparation of vouchers (JVs, BPVs, CPVs) for project expenses daily.
- Overseeing of daily transactions and maintaining accurate bookkeeping records.
- Preparation of monthly bank reconciliations to ensure financial accuracy.
- Management of project funds in alignment with CPDI and USAID policies and guidelines.
- Coordination with the administration department for project-related bills and invoices.
- Assistance for ensuring timely payments to implementing partners.
- Generation of meaningful reports for regular analysis by the management and provision of support to the Finance Manager to ensure compliance.
- Assist management in ensuring compliance with government regulations and project guidelines.
- Collaborate with Admin & Procurement, Grants, and HR departments to ensure timely payments to vendors, consultants, and employee advances and settlements.
- Maintain thorough and auditable documentation to ensure compliance with required policies.
- Review of the financial documentation of the sub grantees and sub awardees.
- Ensure close coordination with the partners in all financial matters.
- Regularly deposit taxes deducted from staff salaries and payments for goods and services in accordance with income tax laws.
- Timely filing of the GST exemption applications on the purchase of goods in accordance with sales tax laws.
- Prepare and submit quarterly and annual WHT (Withholding Tax) statements in compliance with the guidelines outlined in the Income Tax Ordinance 2001.
- Timely submission of regulatory filings, including taxes, EOBI (Employee Old-Age Benefits Institution), and other government-mandated charges.
- Facilitation of external audits, internal audits, and donor audits as required.
- Provide auditors with the necessary documentation in a timely manner and address their queries to facilitate the audit process.
- Ensure the proper and timely closure of the project, including final settlements with implementing partners.
- Any other, as assigned by the project manager.
Required Qualification:
- A Master's degree in Finance or a degree in a similar subject like ACCA. Candidates who are CA Finalists or have completed their CA Inter articleship from a QCR (Quality Control Review) firm will also be considered.
- Knowledge of USAID financial management rules and regulations pertaining to contracts is advantageous.
- Excellent IT and communication skills.
- Ability to pay attention to detail, effective time management, and resourcefulness.
- Proficiency in both English and Urdu is essential for this role.