Executive Secretary Intern

Description:

REQUIREMENTS

• 6-8 months of experience in same industry.
• Bachelor’s degree from a reputable local or international University.
• Good communication skills in English.

RESPONSIBILITIES

• Manage phone exchange, generic email a/c & executive calendars
• Coordinate on behalf of different department heads with their team members
• Provide administrative, calendar management & meeting record support to CEO and Directors
• Maintain office procedures, prepare statistical reports
• Handle information requests, manage office activities, arrange meetings
• Administer all reservations, cancellations and no-shows, in line with Company policy
• Prepare of documents, drafts, letters and emails
• Make travel arrangements (visa and tickets etc.)
• Locate and attach appropriate files to incoming correspondence requiring replies
• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Direct visitors by maintaining employee and department directories; giving instructions
• Maintain security by following procedures
• Assist in administration work related to office