Executive Assistant To Chief Executive Officer

 

Description:

We are seeking a highly skilled and experienced Executive Confidential Secretary to provide

comprehensive support to our CEO. As the Executive Confidential Secretary, you will be responsible

for managing the CEO's schedule, handling correspondence, organizing meetings and events, and

maintaining the highest level of confidentiality. The ideal candidate will be professional, efficient, and

able to work in a fast-paced environment.

Responsibilities:

Schedule Management:

Effectively manage the CEO's calendar, including scheduling meetings, appointments, and travel

arrangements.

Coordinate internal and external meetings, ensuring all necessary logistics are arranged in a timely

manner.

Anticipate scheduling conflicts and proactively find solutions.

Correspondence and Communication:

Handle incoming and outgoing communications, including emails, phone calls, and written

correspondence on behalf of the CEO.

Prioritize and respond to inquiries, ensuring prompt and professional communication.

Maintain confidentiality and discretion in handling sensitive information.

Meeting and Event Organization:

Prepare meeting agendas, documents, and presentations for the CEO.

Coordinate logistics for meetings and events, including venue arrangements, catering, and audiovisual

equipment.

Attend meetings as required, take minutes, and distribute them to relevant stakeholders.

Travel Arrangements:

Arrange all travel accommodations for the CEO, including flights, accommodations, ground

transportation, and visas.

Prepare detailed itineraries and ensure all necessary travel documents are in order.

Provide ongoing support during travel, including handling changes and addressing any issues that

may arise.

Document Management:

Assist the CEO in preparing and editing various documents, reports, and presentations.

Ensure accuracy and formatting consistency in all documents produced.

Maintain organized filing systems, both physical and electronic, to facilitate easy retrieval of

information.

Confidentiality and Discretion:

Maintain the highest level of confidentiality in handling sensitive information, both within and outside

the organization.

Handle confidential documents and discussions with utmost discretion and professionalism.

Qualifications:

Proven experience as an executive secretary or similar role, preferably supporting C-suite

executives.

Exceptional organizational and time management skills.

Strong written and verbal communication skills.

Proficient in using productivity tools, such as Microsoft Office Suite.

Ability to handle multiple tasks simultaneously while maintaining attention to detail.

Demonstrated ability to exercise discretion and maintain confidentiality.

Excellent interpersonal skills and ability to work effectively with internal and external stakeholders.

Flexibility and adaptability to changing priorities and deadlines.

We offer a competitive salary and benefits package, along with the opportunity to work closely with

the CEO and contribute to the success of our organization.