Description:
As the Executive Assistant to the Chief Operating Officer (COO), you will play a critical role in providing administrative support and managing the daily operations of the COO’s office. You will be responsible for maintaining the schedule, handling communication with internal and external stakeholders, coordinating meetings, and assisting with various projects. The ideal candidate for this position is highly organized, detail-oriented, and possesses excellent communication and problem-solving skills.
Responsibilities:
- Effectively manage the calendar, scheduling appointments, meetings, and events while prioritizing conflicting demands and ensuring optimal time utilization.
- Serve as the primary point of contact for the COO, managing incoming calls, emails, and messages, and handling them with professionalism and tact.
- Coordinate and schedule meetings on behalf of the COO, including arranging conference rooms, sending out invitations, preparing meeting materials, and taking minutes when required.
- Draft, review, and proofread emails, reports, presentations, and other documents, ensuring accuracy and adherence to the COO’s communication standards.
- Assist in managing various projects, conducting research, gathering data, and providing regular progress updates.
- Oversee the day-to-day operations of the Chief’s office, ensuring it runs smoothly and efficiently.
- Handle sensitive and confidential information with the utmost discretion and maintain confidentiality at all times.
- Cultivate and maintain positive relationships with internal and external stakeholders, representing the COO professionally and promoting a positive image of the organization.
- Support the COO in implementing special initiatives and strategic objectives.
Requirements & Skills:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Excellent written and verbal communication skills with the ability to interact confidently and effectively with individuals at all levels.
- Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
- Proficient in MS Office suite (Word, Excel, PowerPoint) and other productivity tools. Experience with calendar management software and virtual meeting platforms is a plus.