Director Of Admin/finance And Operations

Description:

Jhpiego seeks a Director of Admin/Finance and Operations to provide financial and administrative management for USAID-funded for a five-year $43 million USAID Global Health Security (GHS) activity in Pakistan. The goal of the Activity is to build Pakistan’s capacities to prevent, detect and rapidly respond to new and emerging infectious diseases and strengthen existing Pakistan’s One Health systems, entities, and structures. The Director will provide financial and administrative leadership and management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. They will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID.  All qualified professionals are strongly encouraged to apply. 

Responsibilities

 Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award 
 Oversee day-to-day coordination of financial activities and operations ensuring cost efficiency 
 Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports 
 Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed 
 Ensure that Jhpiego human resources and administrative procedures are in place for project start up and smooth functioning throughout the project life. 
 Oversee the project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments 
 Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies 
 Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required 
 Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, contracts development and management and maintenance of office inventory 
 Work closely with the Security operations team to ensure the security plan and risk mitigation strategy is operational and functioning. 
 Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits 
 Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting 
 Contribute to developing work plans and annual budgets for project activities and local office costs 
 Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans 
 Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor and Jhpiego 
 Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results 
 Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions 

Required Qualifications

 Masters degree in management, accounting, finance or related social science fields. 
 At least 10 years of experience in managing administration, finances and operations support to U.S. Government-funded projects or other international donor funded activities. 
 At least 7 providing financial planning and management, human resources and procurement for projects in Pakistan 
 Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management 
 Demonstrated experience organizing resources and establishing priorities 
 Subcontract or subagreement financial management experience including capacitating local organizations in financial management 
 Working knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions 
 Experience developing and/or implementing finance and accounting policies, procedures and systems 
 In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office 
 Previous direct supervisory experience of professional and support staff and experience hiring and supervising personnel 
 Ability to coach, mentor and develop financial and administrative capacity of project staff 
 Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector 
 Excellent skills in facilitation, team building, and coordination 
 Excellent verbal, written, speaking skills in English and fluency in Urdu