Administrative Specialist

Description:

• Contact Manager for travel related services such as the Rental of vehicles, travel arrangements, etc for all FAO projects locations.
• Ensure the selected Vendor delivers the services being performed in accordance with the terms and conditions stipulated in the contract
• Provide guidance and advice to the staff for rental vehicle matters
• Monitor usage of the rental according to PO committed days/KMs and processing of payments with proper documentation and record
• Manage all rental issues happening in the field, coordinate with the vendor and resolve timely in consultation with the procurement unit
• Process the invoices with properly verified documentation, in order to minimize the risk of errors and prevent submission of incorrect or fraudulent requests
• Coordinate with travel agents for getting the quotation on a competitive process to get tickets.
• Timely process the travel invoice, reconcile monthly ticket invoices, and follow up with travel agent.
• Process Performance Evaluation for Contracted Services yearly
• Escalate to Procurement or Senior Management extended challenges in a timely manner
• Perform other related duties as required.