Administrative Assistant

Description:

We are a reputable accounting firm providing comprehensive financial services to a diverse client base. We're looking for a proactive, detail-oriented Administrative Assistant to support our team with tax preparation, bookkeeping, payroll, client communications, data management, and business marketing efforts. If you're highly organized and eager to contribute to a dynamic firm, we’d love to hear from you!

🔹 Key Responsibilities:

✅ Assist in personal & corporate tax return preparation, ensuring accuracy and timely submission.

✅ Prepare & file HST returns, ensuring compliance with tax regulations.

✅ Process payroll, including wage calculations, deductions, and compliance with tax laws.

✅ Maintain and update client financial records using accounting software.

✅ Manage and organize client files & financial data for accessibility and accuracy.

✅ Handle client communications, including calls, emails, scheduling, and relationship management.

✅ Support business marketing efforts (social media, newsletters, website updates, and promotional initiatives).

✅ Prepare tax documents, financial statements, and correspondence with precision.

✅ Provide general administrative support, including office management and scheduling.

✅ Conduct data entry to ensure accurate financial record-keeping.

🔹 What We’re Looking For:

🎓 Education: Bachelor’s degree in Business, Accounting, Marketing, or a related field.

💻 Technical Skills: Basic knowledge of QuickBooks or similar accounting software.

🗣 Communication: Strong English proficiency (written & verbal) with a professional demeanor.

📌 Soft Skills: Strong organizational skills, attention to detail, ability to multitask, and a proactive mindset.

🤝 Work Style: Ability to work independently & collaboratively in a fast-paced environment.