Admin Executive

 

Description:

Admin and Procurement Executive is a key position in Admin department, and it plays an integral role on managing outdoor staff. This support leads admin department in proving food services, security, sanitation and official vehicle related care to the company. Further dealing with vendors and doing procurements are some of the most important responsibilities of this position.

 

JOB RESPONSIBILITIES

 

· Responsible for implementation of SOPs of admin department.

· Managing Dream City’s outdoor staff, including Security, Kitchen staff, Drivers, Electrical and Maintenance personnel.

· Supervise and ensure daily cleaning of offices/washrooms/hostels/roads/parks and outdoor staff accommodation as per given schedule.

· Check and sign check list placed at washrooms.

· Ensure availability of cleaning material all the time.

· Planning/managing kitchen related functions and assigning duties to the responsible staff.

· Ensure proper functioning of kitchen by maintaining sufficient inventory at all times.

· Ensure routine medical tests and personal hygiene of kitchen staff.

· Leading repair & maintenance jobs related to Dream City area including office building, park and hostels etc.

· Maintaining complaint register placed at reception for repair works.

· Ensure functioning and routine maintenance of the generator.

· Preparing repair & maintenance plan for a complete fiscal year in coordination with Maintenance Engineer.

· Preparing draft budget for Admin branch.

· Process routine bills for approval.

· Look after IT related issues including exchange, CCTV, Internet etc and report any issues related to IT to Technical Support Officer.

· Oversee Solar related issues.

· Preparing and submitting daily/ weekly / monthly Admin report.

· Managing disaster situations and taking precautionary measures from the administration point of view to provide safety and security to Dream City’s staff.

· Assisting Manager Admin and Security in organizing Dream City’s events and functions.

· Arranging sports and other extracurricular activities for Dream City’s employees.

· Counseling and conflict management of all outdoor staff.

· Taking care of outdoor staff grievances and providing solutions.

· Ensure fire, health and safety measures at Dream City.

· Ensure regular and timely refilling of firefighting cylinders.

· Ensure placement of firefighting equipment at suitable places.

· Training of outdoor staff on quality services, firefighting, food safety and hygiene and other skills related to their jobs.

· Facilitating internal audits of Admin department and providing data with coordination of Admin Manager.

· Managing repair & maintenance and documentation of official vehicles.

· Maintain log books of all the official vehicles including bikes.

· Making schedule and ensuring implementation of daily, weekly, monthly and yearly maintenance of official vehicles

· Managing shift vehicles.

· Handle business travels and arrangements of logistics.

· Provide secretarial / administrative support to the management.

· Manage shops / other vendors working inside Dream city.

· Performing any other tasks assigned by the Management.